Notarizing Documents for International Use from Toronto

4 minutes well spent
Notarizing Documents for International Use from Toronto


You may require the services of notaries public to verify the authenticity and legality of a document that will be shared to someone abroad. This kind of request is typical in international corporate transactions, international commercial property deals, securing a job abroad, and international adoptions involving people living in different nations.

Any written document can be notarized as long as the proper notarial cert is provided and the transaction in question isn’t blatantly fraudulent.

 It can include birth, divorce, marriage, adoption papers, university degrees and transcripts, and property ownership documents. The primary purpose of notarization is to get foreign governments and nationals to accept and acknowledge these documents. Here is the pertinent information about this process in Toronto.


What is a Notarized Document?


Notary services are provided in Canada by people authorized under the Notaries Act, RSO 1990, c N.6. A notary public is a legally recognized individual permitted to conduct this kind of work.

Notaries are usually licensed to serve clients within a designated city, province, jurisdiction, and perhaps even farther. Your Toronto notary public will oversee the signing of your legal paperwork, verify signatories’ names, and affix their official stamp and seal to documents, giving them legal legitimacy and acceptability for use in court or other official scenarios. A certified or notarized document is a copy that has undergone validation and approval by a notary public, who has attested to the document’s accuracy and legitimacy.


Understanding the Notarization Process: Preparing Your Documents for International Use in Toronto, Canada


A notary public stamps and seals your documents. The notary can also prepare, sign, and affix a second certificate to the main one. Your Toronto notary must do the following when they notarize your documents:

  • Affix a stamp or seal indicating their complete name as stated on their certificate of appointment in Toronto and the Province of Ontario (i.e., a Canadian province or territory where they’re appointed).
  • Possess a valid certificate of appointment.
  • Specify the action carried out (e.g., certifying a true copy).
  • Personally, sign using ink.
  • Specify the expiry date of their notary appointment (if applicable).
  • Specify the date of document notarization.


What services does Toronto’s notary public provide? There are several steps your notary in Toronto can take to ensure your document is certified. They can, for instance, witness signatures, confirm that the papers are exact copies of the originals, and validate declarations or affidavits.


Which Documents need notarization?


You should also carefully review any documents issued by the Canadian government or body in Canada if you need them abroad. It will be easier for you to handle the process quickly and effectively if you know which papers require authentication. These can include things like:

  • business papers
  • marriage and birth certificates
  • academic transcripts
  • customs approvals
  • agreement for Temporary Guardianship
  • property deeds
  • Minors’ medical authorization
  • trademark and patent documents
  • contract of Sale for Motor Vehicles
  • legal papers like powers of attorney
  • handgun permits
  • partnership contracts.


There may not be much more laborious work required to establish the papers’ legitimacy if you want to utilize them inside Canada. Consumers of the information in the document can readily contact the government agency or organization that issued it if they have any questions or can ask you to check it further.

However, your papers must be thoroughly legalized for international use, even after passing through the notarization step. This means taking them to the embassy or consulate of the relevant nation for verification. For instance, you would need to go to the Indian Consulate General in Toronto to get your Canadian document legalized if you needed it for usage in India. This procedure might take a long time depending on variables like document volume and goal. While the specific conditions for legalization may vary from nation to nation, the fundamental objective is always the same: to confirm the legitimacy of your papers.

Once you’ve gone through all the necessary steps – like notarization, authentication, and legalization – you can feel confident knowing that your documents are good to go anywhere in the world.


Can The Commissioner of Oaths in Toronto Notarize My Documents?


A commissioner of oaths (also known as a commissioner for taking affidavits) has limited authority to provide certain services, some similar to those provided by a notary public. The Commissioners for Taking Affidavits Act is the legal framework that established the commissioners of oaths. They do share some functions with a notary public, but they cannot notarize papers.

Commissioners of oaths often ask for affidavits, declarations, and your confirmation that the information included in a document is genuine. Still, there may be times when commissioners for oaths cannot offer certain services.

Only Notaries Public, picked by the Ontario government, have permission to notarize documents in Toronto and the larger province of Ontario. Laws in Ontario allow the government to appoint certain civil servants, attorneys, and paralegals as notaries public. A notary public can confirm the integrity of signatures, labels, and replications of documents with the same authority as a commissioner. However, their scope of authority is considerably greater.

In Ontario, all attorneys and paralegals are commissioners by default for the purpose of receiving, using and issuing sworn affidavits. However, it’s crucial to remember that not all paralegals and attorneys are notaries, meaning that not all legal professionals are qualified to serve as notaries on a document.

In Toronto or any other place in Ontario or wherever in Canada, be sure the Notary Public you select is duly appointed under the Notaries Act. With their official seal and signature, which serve as unmistakable evidence of their legal authority, certified notaries are committed to swiftly completing the work to be done on documentation presented to them.

Related Articles


The Essential Guide to Document Notarization in Toronto If you live in Toronto and need


How to get a power of attorney notarized in Toronto. Granting power of attorney allows