The Essential Guide to Document Notarization in Toronto

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The Essential Guide to Document Notarization in Toronto


The Essential Guide to Document Notarization in Toronto

If you live in Toronto and need an important document notarized, you may wonder where to turn. Notarization is vital to many legal and business processes, and ensuring you get it done right is essential. 

The Essential Guide to Document Notarization in Toronto

Before we dive into what you need to know about document notarization in Toronto, we must first understand two terms: Document Notarization and Notary Public.

What Is “Document Notarization”?

Document Notarization is having a document certified as genuine and legally binding by a notary public in Toronto. 

What is a Notary Public

Notary publics are lawyers and licensed paralegals in good standing who are appointed by the Attorney General of the Province of Ontario to witness signatures, administer oaths, and certify copies of documents. Their signature and seal on a document indicate that it is authentic and legally binding.

Why Is Notarization Needed

Notarization is needed for a variety of legal and business purposes. Some common reasons to have a document notarized include:

  • Real estate transactions
  • Powers of attorney
  • Wills and estate planning documents
  • Immigration documents
  • Business contracts and agreements
  • Travel documents
  • Consent letters
  • Invitation Letters

Notarization helps to ensure that the documents involved in these processes are legitimate and legally binding.

How to Get a Document Notarized in Toronto

You’ll need to find a notary public to get a document notarized in Toronto. Notary publics can be found by looking up the term: “notary public Toronto” on Google or any other search engine. They can also be found in various settings, including law and government offices (courthouses). You may also find a notary public in some public libraries.

Once you’ve found a notary public, you must bring the document you want notarized and a valid piece of government-issued identification, such as a driver’s license or passport. The notary public will verify your identity and witness your signature on the document. They will then sign and seal the document to indicate that it is authentic and legally binding.

How Much Does Notarization Cost in Toronto?

The cost of notarization in Toronto can vary depending on the notary public you choose and the type of document you need notarized. Some notary publics charge a flat fee per document, while others charge by the hour. You can expect to pay anywhere from $10 to $30 per document notarization services in Toronto.

Are there any documents that a notary public in Toronto cannot notarize?

Notary publics can notarize various documents. However, there are limitations. For instance, notaries cannot directly notarize birth, marriage, or death certificates. These documents must be obtained from the original issuing authority. Additionally, notaries cannot notarize documents where they have a personal interest or stand to gain from the transaction.

Can a notary public in Toronto notarize a document in a foreign language?

Yes, a notary public in Toronto can notarize a document in a foreign language if they are fluent and understand its content. If the notary is not fluent in the document’s language, a certified translation may be necessary for the notarization to proceed; however, remember that notary publics focus on the authentication of signatures and identities, regardless of the document’s language. 

What is the process for notarizing electronic documents in Toronto

Electronic notarization, or e-notarization, involves using digital signatures and electronic notary seals to notarize documents online. This process requires secure technology platforms and adherence to specific regulations that govern electronic notarization. While becoming more common, the availability and requirements for e-notarization can vary. Also, there are limitations as to the type of document that can be e-notarized.  

Can a notary public refuse to notarize a document?

Yes, a notary public can refuse to notarize a document for the following reasons:

  • If the document appears fraudulent
  • If the document is incomplete
  • If the signer’s identity cannot be verified
  • If the signer does not seem to understand the document or appears to be under duress
  • If the notary has a conflict of interest with the document

Additionally, if a document’s content is obscured or in a language that is not recognized, the notary may refuse to notarize the document​​​​.

Are there any legal liabilities for a notary public?

Notary publics in Toronto are responsible for their actions and can face legal liabilities with significant implications. If a notary public intentionally violates the law, for example, through fraud, they can face civil and criminal legal actions, and their license may be revoked. Additionally, if a notary public fails to perform their duties correctly, they may be liable for any damages, i.e., professional negligence (damages caused by their errors or omissions,) including financial and non-economic damages. In some cases, if a notary’s error enables a forgery, false writing, or other crime, they could also be held criminally liable as an accessory to the crime.


Notarization is an integral part of many legal and business processes, and ensuring you get it done right is essential. By following the steps outlined in this guide, you can guarantee that your documents are correctly notarized and legally binding. Whether you’re buying a home, creating a will, or starting a business, notarization is essential in protecting your legal rights and interests.

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